TPJG CONSORTIUM — SOP Contract
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The 7C Framework: Phase 3 — Contract
5 Milestones Per Deal
Every contract moves through 5 milestones to closing
1
→
2
→
3
→
4
→
5
Execution & Receipt
→
Option / Repair
→
Approvals
→
Acceptance
→
Closing
The 5 Contract SOPs
CN1
Delivery (Executed & Receipted)
Trigger: Offer accepted, contract executed by all parties
- Executed contract delivered to all parties
- Receipted by title company
- Timeline starts: option period, financing, closing date
- Disable HAR auto-email (Matrix → Auto Email → Disabled)
- Create deal timeline with all critical dates
Tools: Jointly, Open Title, Google Drive
CN2
UPSERT Transaction Team & Partners
Trigger: Contract receipted, team assembly begins
- Transaction Team: Co-agent, Lender, Title company
- Transaction Partners: Inspector, Surveyor, Photographer, Painter
- Add all parties to Jointly deal
- Create client file if not exists
- Notify all parties of timeline and key dates
Exception: new build transactions have builder-assigned team members
CN3
Inspections & Amendments
Trigger: Option period begins
- Schedule inspection within option period
- Review inspection report thoroughly
- Negotiate repairs / concessions via amendment
- Track all amendments in Jointly
- Confirm amendment execution before option expiry
Critical: option period deadlines are non-negotiable — miss = waive
CN4
Approvals (Credit & Property)
Trigger: Option period resolved, moving toward closing
- Credit Approval: Lender underwriting, clear-to-close
- Property Approval: Appraisal ordered and completed
- Survey ordered and reviewed
- Title commitment received and reviewed
- HOA document review (if applicable)
- Verify all conditions met for financing contingency
Gap: No automated lender/title status polling — manual follow-up required
CN5
Buyer Acceptance (Walkthrough & CDA)
Trigger: All approvals received, pre-closing phase
- Repair walkthrough — verify all repairs completed per amendment
- Final walkthrough — verify property condition unchanged
- Review closing disclosure (compare to initial estimates)
- Confirm Commission Disbursement Authorization (CDA)
- Coordinate closing date/time with all parties
Pro tip: photograph walkthrough items for documentation
5 SOPs. 5 Milestones.
Every deal tracked from execution to acceptance.
Critical Timeline Management
⏱
Option Period
Days 1-10 (typical)
- Schedule & complete inspection
- Review report, identify repair requests
- Submit amendment before deadline
- Option fee credited at closing
Option period = buyer's free look. Missing deadline = waiving rights.
💳
Financing Contingency
Days 10-25 (typical)
- Appraisal ordered by lender
- Underwriting in progress
- Conditions to clear (docs, explanations)
- Clear-to-close target: 5 days before closing
Follow up with lender weekly minimum. Escalate delays immediately.
📅
Pre-Closing
Final 5 Days
- Title commitment reviewed
- Closing disclosure reviewed
- Repair & final walkthrough scheduled
- Wire instructions confirmed (verify by phone)
- Closing date/time confirmed with all parties
Contract is execution.
Every deadline matters.